Virtual Assistant - Asiatel Outsourcing

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Virtual Assitant

JOB DESCRIPTION

We are currently looking for a highly experienced and detail-oriented Virtual Executive Assistant to provide high-level global administrative and operational support to executives and international clients based primarily in North America and Canada.

This is a hybrid role, requiring both remote work and occasional onsite availability at our Ortigas Center office. The ideal candidate can work independently, manage multiple priorities and proactively support executives across different time zones, with flexibility to align with Pacific Time (PT) or Eastern Time (ET) schedules.

JOB RESPONSIBILITIES

Manage executive calendars, schedule meetings, and coordinate appointments across global time zones, ensuring priorities and deadlines are well managed
Monitor and manage executive inboxes, draft responses when needed, and follow up on action items proactively
Prepare executives for meetings by organizing presentations, reports, and relevant documents
Coordinate international and domestic travel arrangements including flights, accommodations, transportation, and itineraries
Maintain and organize digital files, internal documents, reports, and confidential records across internal systems
Serve as a primary point of contact for internal teams and international clients, handling communications with professionalism and discretion
Assist with project tracking, task monitoring, and administrative follow-ups across multiple executives or business entities
Prepare, reconcile, and track expense reports; support light bookkeeping and financial coordination using QuickBooks or QuickBooks Online (QBO)
Enter invoices, pull financial reports, and assist executives with basic financial tracking in preparation for meetings
Support ad hoc administrative and occasional personal tasks as required, anticipating executive needs and adapting to changing priorities

JOB QUALIFICATIONS

Minimum 3 years of experience as an Executive Assistant, Virtual Executive Assistant, or in a similar senior administrative support role
Proven experience supporting international or North America-based executives, preferably handling multiple stakeholders
Experience in QuickBooks or QuickBooks Online (QBO) and familiarity with basic accounting or finance processes is a strong advantage
High proficiency in tools such as Google Workspace, Microsoft Office, Zoom, Calendly, Trello, Slack, and travel booking platforms
Strong organizational skills with the ability to manage multiple priorities and work with minimal supervision
Excellent written and verbal communication skills, with confidence handling executive-level and client-facing interactions
High level of discretion and professionalism in handling sensitive and confidential information
Tech-savvy, proactive, detail-oriented, and comfortable working in a fast-paced, dynamic environment
Willingness to work in a hybrid setup, with the ability to report onsite at Ortigas Center, Pasig as needed

Ready to take the next step in your career?
Send your CV or resume to our Recruitment Team and let’s explore how you can grow with us.
We look forward to hearing from you!

Grow With Us

At Asiatel Outsourcing, we’re opening doors for talented professionals who want to make a difference. Be part of a team that values your skills and supports your career growth. Interested? Send your application to careers@asiateloutsourcing.com and start your journey with us.